Manager – Finance

Roles & Responsibilities:

• Implementing systems, procedures & manuals for preparation & maintenance of statutory books of accounts & financial statements and ensuring compliance with statutory requirements.
• Managing the Accounting of Sales, Purchase, Cash & Bank, Journal, and provisions.
• Finalization of accounts and preparation of financial statements like Profit & Loss, Balance Sheet, and Cash Flow statement.
• Monitoring order processing, credit clearance as per company’s credit policy; scrutinizing all vouchers prepared before payment as per the company’s procedure and processes.
• Taking adequate measures for ensuring timely payments are made to/received from creditors/ debtors.
• Preparing Debtor and Creditor reconciliation statements; raising of debit/credit notes pertaining to suppliers. To ensure TDS reco with quarterly returns filed by customers.
• Preparing necessary records to track the inward / outward movement of inventory of certain products.
• Preparing annual financial statements.
• Handling statutory and internal audits in a timely manner.
• Ensure timely statutory compliances and coordination with Govt authorities on tax and other matters.
• Managing and handling all statutory tax compliances and its due filing of returns and submission of response to different tax departments. Obtaining Lower TDS certificates and filing of statutory tax returns.
• Oversee petty cash of all locations.
• Custodian of all Credit cards, renewals, and usage.
• Ensure bank reconciliations all times.
• Timely renewals of Rental agreements and maintaining calendar of rental agreements.
• Custodian of all consultants’ agreements and its timely renewals.
• Oversee work of all team members and act as a backlog in case of need.
• Custodian of zoho books for India and US operations. Ensure compliance of all audit requirements regarding Zoho books.
• SLA + Reseller / NDA agreements review and preparations and maintaining registers of all SLA + Reseller agreements.
• To ensure all compliances on Secretarial front in coordination with Company Secretary and including updating minutes book and black registers.
• To maintain data and documentation with Share Transfer Agent M/s Adroit Services on Share capital status on NSDL portal.
• Obtaining Tax related documents from foreign vendors for foreign remittances.
• Periodic obtaining valuation reports from Merchant bankers as required under Income tax act for calculating perquisite value of ESOPs.
• Incentives working and monitoring.
• Monitoring and custodian of NPS, Gratuity scheme and Insurances portfolio – D & O, other liability insurances. (other than Mediclaim, Assets insurances)

Management Accounting & Reporting

• Manage annual budgeting exercise and prepare division wise budget.
• Implement budgetary controls and report variance analysis.
• Report Division wise cost and profitability analysis.
• Supervising the preparation of MIS reports and timely submission of all MIS reports.
• Periodic review of pending PO, receivables and Invoice backlog and send reports to managements.
• To support management during any potential Investment activities from external Investors.

Fund Management

• Taking complete control of working Capital Management, FOREX Management. Determining capital requirements and liaising & negotiating with banks & financial institutions for raising fund and non-fund-based facilities viz. Letter of Credit, OD facilities, Bank Guarantee, etc.
• Monitoring the inflow & outflow of funds and ensuring optimum utilization of available funds towards the accomplishment of corporate goals.
• Keep track of the financial performance viz. fund management, working capital limit, etc.

Payroll Administration

• Managing Payroll Processing function which involves computation of salaries, attendance, leave, fixed & variable entitlements, deductions for loans and filing of Income Tax, PF, TDS, Profession Tax, and other statutory returns.
• Developing and maintaining documentation, pay-slips and controls for all payroll related activities and attaining approvals on consolidated salary advice.

Operational Management

• Be responsible towards managing the day-to-day activities of the organization from an operational perspective.
• Work towards bringing operational efficiency by creating and maintaining a positive flow of work by utilizing what resources and facilities are available with the organization.
• Lead by developing and cascading the organizations’ strategy/mission statement to the lower ranking staff.
• Organize resources such as facilities and employees to ensure effective delivery of services.
• Ensure complete coordination between all branches with the head office. overlook functioning and smooth operations of all branch offices over and above the head office.
• Approve and authorize monthly reports on all types of inventories, its utilization as well as expense statements. Ensure proper record keeping as well as ensure proper handling of all inventories of the organization

Candidate Profile:

• 3–6 years of relevant experience in Chartered Accountancy
• Solid understanding of accounting principles, statutory compliance, and taxation.
• Working knowledge of Zoho Books or similar accounting tools.
• Strong attention to detail and analytical mindset.
• Ability to multitask and collaborate effectively in a fast-paced, flat organization.